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6 Tips When You’re Stuck with a Deadline

Stressed boy working on laptop

(Image: wan mohd)

Are you currently stuck trying to meet a deadline? Do you feel like nothing is moving even though you’ve been spending days and weeks on this task?

If so, welcome to development hell. In the past 9 months, I’ve been stuck in development hell working on the latest upgrade for Be a Better Me in 30 Days Program. When you’re stuck working on a project, it can feel like the most debilitating thing, because nothing seems to move no matter what you do. Here are my 6 tips to get through this difficult period!

1. Chunk it down

It’s easy to feel intimidated by a project task when it’s a very abstract task, like “write a book” or “write a thesis.” Chunk down the task such that it becomes a series of very simple action steps. After all, our goals are really the sum of a hundred different action steps, strung together to create the final outcome. When you dream, think of your visionary goal; but you execute, think of the tiny baby steps you need to take.

So for example, if you are currently working on a presentation, break it down into little steps. Maybe your presentation has 4 sections, and each section has 3 sub-sections. Create a simple outline of what to do, then work on Section 1.1 first. Focus on Section 1.1 and only Section 1.1, and don’t worry about the other parts. If you find the task too intimidating still, break it down further. Keep breaking it down until you don’t feel intimidated by the task anymore, then focus on the immediate baby step. Before you know it, you’ll be at the last stage of your goal!

2. Simplify

Are you a perfectionist? Well I am, and as a perfectionist I have a habit of overcomplicating my tasks (don’t we all??). After working on countless projects in my business, I’ve learned that when you increase the number of variables in a goal by two times, you don’t just increase the complexity of the project by two times — you increase it by an exponential factor. Instead of trying to do every single thing, keep only the things that serve a role and that add actual value to the project.

For example, when I was working on the website redesign for PE last year, I realized that many elements of the old layout required frequent maintenance. Also, every time I introduce a new feature to the site, there is always the risk of something else breaking down the road, because so many things on the web are heavily interdependent nowadays.

I decided to make things simple — create a layout that’s easy to read, and cut out anything non-essential to that. With that I eliminated the sidebar, switched to a very minimalistic black & white look, switched from WordPress multi-site to the standard site installation, removed all popups, and removed other “nice to have” but draining elements. I also removed the blog comments and forums which were taking up a lot of my time while adding little value to PE readers. After a week, I completed the new layout, and this simplification means that I now spend much less time maintaining the site each month.

As much as possible, simplify. Use the 80/20 rule to help you. What are the 20% key tasks that make the biggest difference in your goal? Focus on them disproportionately. Cut down as much of the unimportant stuff as you can. The more you cut down, the more time you have for the most important parts of your goal, the greater the impact.

3. Delegate and Get Help

Often times we think that we need to do everything alone. You don’t have to. Unless this is a goal that you 100% need to do by yourself — like a school assignment, though you can still consult your professors — try and see if you can delegate or ask for help, especially for the parts you are stuck in.

For example, online businesses have become incredibly complex in the last few years. While it was possible for me to do everything alone in the past, there are too many moving parts today for me to take care of them alone. After being stuck in development hell for many of my business plans, I realized that I needed to outsource parts of my business to specialized service providers, even if I need to pay more. From using specialized all-in-one shopping cart services to upgrading to a better host to using a third-party course portal solution, doing these has freed up significant amounts of my time and worry. Instead of spending countless late nights fixing problems, I can now get back to what matters — helping others grow and solve their problems. In fact, I wish I sought for help right from the start!

If there’s something you are not sure about, ask for help. Consult experts who have experience in this field. Get advice from people who know what they are doing. Consider hiring someone to help you. Even if you don’t know anyone, there’s really no excuse — there are many Facebook groups today for all topics imaginable — business, book writing, video creation, training — and many users are quite helpful in giving advice. Simply search a topic, look for the groups that fit you, and click “Join.” I have learned a lot from just reading people’s comments in Facebook groups. Don’t feel like you need to do this alone, because you are not alone. There are many people willing to help, if you’d just let them.

4. Get a change in environment

Sometimes if you’ve been stuck for a while, maybe it’s the environment stifling you. Getting a change in environment, talking to different people, and hanging out in different social groups can give you different inspiration.

As a writer, the environment greatly affects me and my writing. I’ve learned, through trial and error, that being in nature greatly fuels my writing, while being in a stifling environment restricts my thoughts and flow. I know that when I’m stuck writing and rewriting the same thing, it usually means that I need a change in environment, and doing the same thing (trying to push through with my writing despite my lack of inspiration) is just a waste of time.

Similarly, if you are working on a creative project — a drawing, a comic, a book, a course training, web design — get a change of space. Find ways to feel positively inspired. Try a different routine, visit different places, and hang out in a different environment. Do this until you find a space that helps you create quickly and easily, then recreate this in your work/home environment as much as you can.

If you’re suffering from writer’s block, check out my podcast on How to Overcome Writer’s Block [PEP008].

5. Create a first draft

If you’re stuck with too many considerations, create a first draft version first. A first draft is a bare bones version of what you’re trying to create — stripped to the bare essentials. Instead of trying to create a perfect output the first time round which is actually impossible, aim for a lousy, crappy version.

The way I launched my blog from the start was I simply wrote and posted articles that I felt would change people’s lives. I planned what I was going to write and reviewed my posts before posting anything, but I didn’t spend weeks or months perfecting my work beforehand. When I look back, I cringe at some of my past articles, which is partly why I’ve been revising my old articles in the past 1-2 years. But it’s precisely from allowing myself to post imperfect pieces of work that I could grow and build PE to where it is today. If I kept obsessing over that perfect first article or first 10 articles, I don’t think I would have launched my blog even today.

Let go of the details, and just aim to get a first draft out first. If you’re developing a software, work on a simple prototype first. If you’re writing a book, write the simplest manuscript you can. You can always add the details in the second, third, and fourth iterations.

6. Don’t neglect your health

Last but not least, don’t neglect your health. Maintain a healthy work rhythm, where you have a list of things you don’t compromise on such as your sleep, rest/break times, and meal times. Don’t skip your meals, shower, and sleep even if you feel like it. Don’t work until you feel exhausted — rather, set a clear cutoff, like stopping work at 8pm or 2 hours before you sleep.

This is important because you are the heart and hardware of your project. When you neglect the heart and hardware, you compromise on your project output. While you may feel that you are spending less time on work since you are taking time out for rest and all, after a few weeks you will see that your output starts to change from short-term to long-term focused, and you start to work smarter because you have the mind space to do so. That’s because work tends to expand to fill the time available for completion (Parkinson’s Law). Allocating an infinite timeline often decreases per hour productivity rather than help you get more done. By safeguarding the key pockets of your life — self, rest, relationships — you gain way more in return than spending 100% of time on just work, which interestingly ripples back and helps you 10X your output.


New Release of Be a Better Me in 30 Days Program!

After MANY months of hard work, I’ve finally launched the upgraded version of Be a Better Me in 30 Days Program, my 30-day character transformation program! The material has been hugely upgraded, with the guidebook expanding from 230 pages to 308 pages, over 100 participant verbatims added in, workbook updated, and many parts heavily rewritten.

For those of you who have purchased/upgraded, thank you! I love reading updates from you guys, and here’s a lovely note from Sarah who did 30BBM way back in 2012:

Dear Celes, thank you so much! I just bought the new edition. Last night I re-read my whole 30BBM workbook from 2012. So much has changed since then! I completed my PhD, married my boyfriend whom I mentioned so much in my previous 30BBM run, and have had a very happy few years working in university teaching and researching in Japan and then again back home in the UK. I can’t wait to start 30BBM again as I work on my next challenge — securing a permanent job in a very unstable sector. Thank you, Celes. 🙂

THANK YOU Sarah and for all of you who have been reading PE all these years! 🙂

  1. If you haven’t gotten the program, read about 30BBM hereread the FAQs, or head straight to checkout.
  2. For recent customers (2016 to July 2017), I’ve sent out the email on how to get the upgraded version of 30BBM on Aug 1. Check your mailbox for the email titled: “New Release: Be a Better Me in 30 Days Program.” If it’s not in your inbox, please check your spam folder.
  3. For past 30DLBL/30BBM buyers (pre-2016), you can upgrade your 30DLBL/30BBM upgrade for a small upgrade fee, as detailed in my Aug 1 email. I’ve extended the upgrade window to 30 August. Both programs have been hugely improved with improved writing, and an addition of over 140 pages and 200 hand-picked verbatims/user results. Please upgrade before then as upgrade requests will not be handled after 30 August!

Thank you to everyone who has purchased the upgraded 30BBM — enjoy the program and your character transformation journey! 🙂 Any questions on 30BBM, let me know here!

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About Richard Lopez

Richard Lopez
I was born in a small town in Texas population 812. I have lived in several big cities in the mid west and on the east coast. I now live in Oklahoma loving the country living again. As I have become older I realize that it is very important to take care of yourself. So I hope the information is helpful.

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